Time Clock Functionality

The Time Clock functionality allows web users and drivers to record their clock in and clock out times for tracking employee hours. This functionality also provides admin level access to review and edit time cards for all employees.

User Functionality

Web users with the Time Clock Web User right will have access to the time clock functionality through the normal web app by selecting the Time Clock option from the left hand navigation.

From the Time Clock page, the web user will be able to clock in, record break time, clock out, and review their historical time cards.

Driver App Time Clock

For employees who are using the driver app, they can be configured to create clock in times when they log in and clock out times when they log out of the driver app by adding the Time Clock User right to their role.

To help with moving between trucks during the day, the driver app can be configured to maintain a single time card entry for the driver’s entire day. If Extend Previous Entry is enabled, the clock out times will be adjusted to use the last log out time of the day when the driver logs in to a new truck.

Admin Functionality

The Time Clock admin functionality allows specified users to view, edit, and export all time clock information through the web app. When a user is given the Time Clock Admin right, they will see a tab labeled TIME CARDS which gives access to all Time Clock information for all Time Clock employees. This right also provides access to the CONTRACTS tab, where they can define exceptions, pay codes, and holidays. If the Costing feature is enabled, these users will also have access to the COSTING tab, where they can define pre-set cost centers.

Review Time Cards

When accessing the Time Cards section, the weekly hours for all Time Clock users will be shown for the current week, grouped by the currently selected grouping. The date picker in the control bar can be used to switch to a different date range, and the filter menu can be used to change the active filtering and grouping selection.

To review an individual user’s daily breakdown, select the edit icon for the employee’s entry.

If you need to look at a different week for the employee, the date picker in the control bar can be used.

Manually clocking in or out an employee

When looking at an individual employee’s time card, admin users have the ability to manually clock in or out the employee, by using the Clock In and Clock Out buttons.

Edit employee time cards

Admin users can also edit an employee’s time card information as needed.

Edit existing time clock entry

To edit an existing time clock entry, select and edit the cells in the employee’s time card row. When a row is edited, it will be highlighted blue until Save is selected.

Delete existing time clock entry

If a record needs to be deleted, select the remove “X” button for the entry. When an entry is deleted, the row will be highlighted red until Save is selected. If you decide you don’t want to delete the entry, selecting the undo button prior to saving will cancel the deletion.

Add new time clock entry

If a new time clock entry needs to be added for a date, select “New Time Card Entry” and a new blank row will be added. This row will be highlighted green until Save is selected.

Time Clock Filters

To allow for more control over your view, the time clock filters can be used to look at specific employees and locations. You can access the filters by selecting the filter button to the left of the date on the control bar.

Export Time Card Data

If the time card data needs to be exported, select the EXPORT button in the control bar and select the desired export option.

Export as CSV: Exports a CSV file with the weekly totals for all employees along with the daily breakdown for each employee, their location, employee id, earnings code, company, hours, and lunch time.

Viewpoint Export: Exports a CSV file with the daily breakdown of each employee with their company, employee id, earnings code, and hours. Only employees who have recorded time for the week will be included.

Paycom Export: Exports a CSV file with the daily breakdown of each employee with information for their employee id, date, earnings code, and total hours. Only employees who have recorded time for the week will be included.