Time Clock

Time Clock functionality

The time clock functionality allows web users and drivers to record their clock in and clock out times for tracking employee hours. This functionality also provides admin level access to review and edit time cards for all employees.

Web user time clock

Web users with the Time Clock View right will have access to the time clock functionality through the normal webapp by selecting the Time Clock option from the left hand navigation.

From the Time Clock page, the web user will be able to clock in, record lunch time, clock out, and review their historical time cards.

Clock validation

The clock used for time recording is validated by comparing the local device time with the Digital Fleet system time. If there is a difference greater than one minute, a notification will be shown and the Digital Fleet system time will be used for all clock in, lunch, and clock out times.

NOTE: If this message is seen, verify the device time is up to date and syncing automatically. Restarting your device can help sync the clock if you continue to see this notification. 

Driver app time clock

For employees who are using the driver app, they can be configured to create clock in times when they log in and clock out times when they log out of the driver app by adding the Time Clock View right to their role.

To help with moving between trucks during the day, the clock out times will be adjusted to use the last log out time of the day when the driver logs in to a new truck.

Admin functionality

The Time Clock admin functionality allows specified users to view, edit, and export all time clock information through the webapp. When a user is given the Time Clock Edit right, they will see a tab labeled ADMIN which gives access to all Time Clock information for all Time Clock employees.

Review time cards

When accessing the ADMIN section, the weekly hours for all Time Clock users will be shown for the current week grouped by their home locations. The date picker in the control bar can be used to switch to a different week.

To review an individual user’s daily breakdown select the edit icon () for the employee’s entry.

If you need to look at a different week for the employee, the date picker in the Time Card header can be used.

Manually clock in or out an employee

When looking at an individual employee’s time card, admin users have the ability to manually clock in or out an employee by using the clock in and clock out buttons for the employee.

Edit employee time cards

Admin users can also edit an employee’s time card information as needed.

Edit existing time clock entry

To edit an existing time clock entry, double click the time entry for the clock in, lunch, or clock out time of the entry and enter the new time.

When a time is edited, the entry will be highlighted blue until save is selected.

Delete existing time clock entry

If a record needs to be deleted, select the remove button () for the entry.

When an entry is deleted, the entry will be highlighted red until save is selected. If you decide you don’t want to delete the entry, selecting the undo button () prior to saving will cancel the deletion.

Add new time clock entry

If a record was not recorded, select the New Time Card Entry button and enter the date and times for the entry.

After selecting ADD ENTRY, the entry will be highlighted green until save is selected.

Add employee

If an employee isn’t listed for the week they can manually be added by using the ADD EMPLOYEE button in the control bar or by selecting it for a location.

Select the employee from the drop down list and select ADD EMPLOYEE to add the employee to the week’s time card. The location will automatically update based on the selected Plant in the user’s settings.

Time clock filters

To allow for more control over your view, the time clock filters can be used to look at specific employees and locations. You can access the filters by selecting the filter button  to the left of the date on the control bar.

Export time card data

If the time card data needs to be exported, select the EXPORT button in the control bar and select the desired export option.

Export as CSV: Exports a CSV file with the weekly totals for all employees along with the daily breakdown for each employee, their location, employee id, earnings code, company, hours, and lunch time.

Viewpoint Export: Exports a CSV file with the daily breakdown of each employee with their company, employee id, earnings code, and hours. Only employees who have recorded time for the week will be included.

Paycom Export: Exports a CSV file with the daily breakdown of each employee with information for their employee id, date, earnings code, and total hours. Only employees who have recorded time for the week will be included.

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